Spinalogic Clinical

Spinalogic Clinical Edition includes all the incredible time-saving and organizational tools of Express PLUS full paperless clinical records for examination, adjustments, re-exams, case design and diagnosis.

Clinical Edition also brings you advanced document management, patient review list, comprehensive patient exercise templating and tracking, and leading edge in-office patient flow control.

In practice this means you can document everything you really do in less time than you spend now only documenting some of what you do at the same time as eliminating all mistakes and massively streamlining the patient visit experience.

A big claim? Read on. Spinalogic brings you all the tools you need to make this real.

Clinical Records

In today’s world of ever-increasing standards it is reaching the point where it is no longer practical to use paper records to fulfil your compliance obligations. Your paperwork needs to meet and exceed the requirements of your registration board and your patient’s insurers. You also need those records to be rock-solid in a court of law where the weight of expert opinion comes from medical specialists, not chiropractors.

With Spinalogic Clinical, you can not only raise your standard to meet and exceed any compliance obligation, it will take you less time and probably even be fun. In fact, most likely you’ll spend a lot less time than you currently do on your records while making them a full and complete record of what you actually do.

Spinalogic Accelerated Clinial Entry System (ACES) gives you a unique dictionary for every part of your clinical record. We supply you with a comprehensive set of dictionaries based on current best-practices to get you started but they are all fully customizable to suit your style of practice.

Here is an example of a diagnosis created with ACES in about 7 seconds:

Chronic severe post-traumatic cervical spine subluxation of C5 complicated by loss of the normal cervical lordosis causing headaches, cervical spine muscle splinting, spasm and pain, referred pain to left arm and generalised loss of wellness aggravated by chronic abnormal posture.

Here is an example of a prognosis created in about 3 seconds:

The prognosis for the cervical spine is for substantial correction of the misalignment found. Full correction is unlikely. Confidence of achieving the prognosis is 80%. Acheivement of correction is dependent on the patient’s maintenance of correct posture as instructed. Acheivement of correction is dependent on the patient’s adherance to the prescribed corrective exercises at home. The patient elected the recommended program of care. That is considered the minimum recommended schedule of care.

And here is an example of a Management Plan created  in about 2 seconds:

Exercises have been prescribed to increase the strength endurance of the relevant postural muscles. A series of spinal adjustments will be used to free restricted spinal, cranial, pelvic and/or other joints, interrupt self-perpetuating pain cycles and to restore global spinal alignment. Adjustments will be primarily performed using the ‘Activator’ adjusting instrument and drop-table using CBP technique. Traction exercises have been prescribed to be performed at home. These exercises were clearly explained and documented for the patient to take home. The patient was taught correct posture and advised that achievement of spinal correction and maintenance of spinal health was dependent on maintenance of correct posture. The patient was given general advice on nutritional principles to facilitate the healing process. The case will be reviewed in 6 weeks.

This is simply documenting what you are already doing but as they say in a court of law, “If it’s not written down, it didn’t happen.” In fact, by working closely with WCA-Australia who support many chiropractors facing litigation, we have worked out the key data you have to record to keep yourself safe. And it’s not what most chiropractors think is important at all!

It turns out that there are exactly 6 key parts of the case that you must document with every new patient and must review at every re-exam. Not one of them is your ‘adjustment record’ from a regular visit! Three of them you have seen above. In just 3 minutes with a new patient and 30 sec for re-exams, you can create rock-solid records that will protect you, your patients and your practice while raising your clinical standards.

This would take you 20-30 minutes to do by hand.

Document Management

Current best-practices require you to keep a copy of every document you give to a patient and every document you receive. It only makes sense but is rarely done in practice because it is too hard. Or maybe documents are kept in the patient’s main file while visit notes are recorded on a travel card. Either way, the documents that form part of the patient’s record are often not at hand.

Spinalogic Clinical allows you to easily attach any document – digital or paper origin – directly to the patient’s record. You can see a one page overview of attached docs and open any one for instant viewing – even if it’s from 5 years ago! Patient brings in a copy of a bone-density test? Easy. Your CA simply scans the document into the patient’s record and gives it back to the patient. Spinalogic automatically tags the new document for review by the case doctor of the patient so it can’t be missed.

Documents can be easily created from Microsoft Word templates and can merge any personal or clinical information from the patient’s record – even including images if you have Complete or Unlimited Edition.

If you work with other practitioners – medical doctors, physiotherapists, naturopaths etc – you can also merge their information into your new documents for letters of referral or update. Spinalogic will even log all letters you have created for a given practitioner so you can build your relationship with them.

Examinations

All standard chiropractic examinations can be easily recorded. Using full-customizable dictionaries creates unprecedented efficiency and consistency. Never waste your time thinking about how to spell ‘spondylolisthesis’ again!

Palpation, reflexes, muscle tests, range of motion, ortho, neuro, symptoms and drugs all pre-templated for you. If there are any special examinations that you do, you can just create new ones in the appropriate dictionary.

All exam results are summarized on a case review page with initial to current comparisons color-coded for instant highlighting of problem findings and instant visualization of patient progress.

Exercise Management

If giving exercises is a part of your practice, then you’ll love Spinalogic. Using our advanced exercise management tools, exercise compliance will go through the roof.

Just select the exercises you want to give the patient from a list when designing their case. Then it is easy for you or a CA to print out their exercise docs when the patient is there. Spinalogic documents that the exercises were delivered to the patient. Their name and DOB is on the sheet so if they leave it behind, you won’t wonder whose it is.

If you have Spinalogic Complete or Unlimited you can even merge the patient’s x-rays or other imaging into the exercise sheet so the patient can see every day why they are doing their exercise. This massively boosts patient compliance.

When it comes time for review, Spinalogic makes it easy to track exercise perfomance in all three domains of frequency, intensity and correctness of execution.

And if your worried this might take a lot of setting up – don’t be. Spinalogic comes pre-loaded with over 40 exercise templates which probably cover most of what you need straight out of the box.

Tagging

Patient tagging is a simple yet powerful tool to allow you to mark any special situation for your patients.

You want to mark who has been to a workshop? Use a tag. You want to mark who has high blood pressure? Use a tag.

Completely flexible and visible to all users viewing the patient’s file, the applications for tagging is limited only by your imagination.

Patient Review List

At the end of the shift you often have ‘stuff’ you have to do to complete patient cases. Maybe reviewing new patient documents or x-rays. Reviewing the results of exams or re-exams to update the case summary. Documents a patient has given to your front desk for you to see. In other words, stuff you need to do to make sure a patient’s file is complete.

Spinalogic makes this a breeze with one single Patient Review List right on the doctor’s homepage. Any un-reviewed items will show clearly. Just double-click on an item and it opens for you to review and update your records accordingly.

Never again can items slip through the cracks un-reviewed. Every time you see a patient, you’ll be impeccably prepared. And because items are sorted by next appointment date, it’s easy to do just the things you need for the next shift if you don’t have time to complete them all straight away. Never before was this possible.

Patient Flow Control

Spinalogic Clinical, Complete and Unlimited all include full in-office patient flow management.

Patients register their arrival in your office at an arrival station (a PC near your front door). Spinalogic triages them – delivering any admin or educational documents you have scheduled, sending them to examination or adjusting for their scheduled care, stopping them if required for admin reasons at the front desk. All without any CA involvement.

This alone creates huge efficiency in patient arrival flow. No more missed arrival messages if your CA looks the other way. Fully integrated education and admin designed right into patient care programs.

If the patient is to be adjusted, Spinalogic maintains them in a queue and calls them over loudspeakers to the right room or table when it’s their turn. Maybe this sounds impersonal, but in practice it’s not at all. Patients love it because they don’t need to think about their position in the queue again. CA’s love it because they don’t need to manage patient order any more. And doctors love it because the patients are just on the table ready for their adjustment when the doctor arrives. Everyone can focus on what they are there for instead of how they are going to get it. There is time to talk health and chiropractic instead of just handling admin.

After the patient’s care has been delivered, Spinalogic will automatically bill them for their service. If you have Zero-Touch Payment configured (it takes about 60 sec to set up) and future appointments scheduled, the patient doesn’t even need stop at the front desk on their way out.

So just stop and imagine that for a minute: Patient arrives and registers themself. They get a planned educational or admin doc delivered automatically. They take a seat and wait a few minutes. When it’s their turn, they get called and lay themselves down. The doctor arrives and delivers excellent care. The patient gets up and walks out. Spinalogic has billed them and the money is in your account before they get to their car.

And here it is from the doctor’s point of view: Patient is lying on table with clinical record open on the screen. Doctor delivers an precise adjustment restoring the flow of healing in the body. Doctor uses dictionary to record notes and presses enter. By now, a patient is now on the other table. Go over there… Repeat.

And from the CA’s perspective: Patient walks in, has their adjustment and walks out.

Wow. Smooth. Easy. In the zone. That’s Spinalogic Clinical Edition.

All these amazing tools and many more are included in Spinalogic Clinical, Complete or Unlimited.

Want this in your practice? Contact us now for a demo, a free trial or pricing.

 

P.S. Don’t think all this power will be hard to use. It’s easy. Spinalogic comes preloaded with lots of templates to get you started. You can customize them as you need over time.

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